Privacy Policy

Effective Date: July 2026
Last Updated: July 2026

Privacy Notice

At Ems Edits, I respect your privacy and am committed to protecting your personal information.

This Privacy Notice explains what personal data I collect, why I collect it, how I use it, and the choices and rights you have regarding your information.

Who I Am

Ems Edits is the trading name of Emma Fraser, a sole trader based in the United Kingdom.

For the purposes of UK data protection law, I am the Data Controller responsible for your personal information.

If you have any questions about this Privacy Notice, you can contact me at:

Email: hello@emsedits.com

What Personal Information I Collect

Depending on how you interact with Ems Edits, I may collect:

Your name
Email address
Any information you include in your enquiry
Information relating to your editing project
Manuscripts and documents you submit
Invoices and payment records
Technical information about your visit to my website, including IP address, browser type and pages visited (where available through website analytics)

I do not collect or store your payment card details.

How I Collect Your Information

I collect personal information when you:

Contact me through my website
Send me an email
Request a quotation
Request a sample edit
Book my services
Submit your manuscript for editing
Communicate with me during your project

Some information may also be collected automatically through cookies and website analytics.

How I Use Your Information

Your information is used to:

Respond to your enquiries
Provide copyediting, proofreading and beta reading services
Prepare quotations
Deliver completed work
Process invoices and maintain business records
Improve my website and services
Comply with legal and tax obligations

I will never sell your personal information.

My Legal Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), I process personal data because:

it is necessary to perform a contract with you;
it is necessary before entering into a contract (for example, preparing a quotation);
I have legitimate business interests in operating Ems Edits; or
I am required to comply with legal obligations.

Where consent is required, I will ask for it and you may withdraw it at any time.

Confidentiality

Confidentiality is central to my business.

All manuscripts, documents and client information are treated as confidential.

Your work will never be shared with anyone unless:

you have given permission;
I am legally required to do so; or
it is necessary for trusted service providers to help deliver my services (for example, secure website hosting or payment processing).

International Clients

Ems Edits works with clients throughout the world.

Your personal information may therefore be transferred between countries when using trusted service providers.

Where personal information is transferred internationally, appropriate safeguards are used in accordance with applicable data protection laws.

Website Hosting

This website is hosted by Wix.

Wix may collect technical information necessary to operate, maintain and secure the website, including certain visitor information and cookies.

How Long I Keep Your Information

I only keep personal information for as long as necessary.

Typically:

Project files are retained for up to 60 days after completion before secure deletion.
Business correspondence may be retained where necessary for customer service.
Financial records are retained for six years to comply with UK tax and accounting requirements.

My website uses cookies to help it function properly and to understand how visitors use the site.

Some cookies are essential, while others may be used for website analytics.

You can control cookies through your browser settings or through any cookie banner displayed on the website.

Please see my Cookie Policy for further information.

Your Rights

Under UK data protection law, you have the right to:

Request access to your personal information.
Request correction of inaccurate information.
Request deletion of your personal information where appropriate.
Request restriction of processing.
Object to certain types of processing.
Request a copy of the information you have provided in a portable format where applicable.
Withdraw your consent where processing relies on consent.

Making a Complaint

If you have concerns about how I use your personal information, I would appreciate the opportunity to address them.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's independent authority for data protection.

Website: www.ico.org.uk

Changes to This Privacy Notice

I may update this Privacy Notice from time to time to reflect changes in my business, legal requirements or website functionality.

The most recent version will always be available on this website.

Contact

If you have any questions about this Privacy Notice or how your personal information is handled, please contact:

Ems Edits
Trading name of Emma Fraser

Email: hello@emsedits.com

Thank you for trusting Ems Edits with your work.